Ask about floor area, occupancy, access hours, security, restrooms, kitchen facilities, and waste disposal. Quote daily tasks separately from periodic work. Explain staff substitutions, key handling, supervision, and how missed tasks are corrected.
Build a proposal from a site walkthrough and task schedule: rooms, frequency, staffing, supplies, access, waste, supervision, and quality checks. Ask how the office operates outside business hours and who can report a missed item. State trial period, review dates, and how extra work is priced. Do not underquote a recurring contract by assuming the building takes less time than the observed condition requires.
Use a signed scope checklist during the site visit and attach it to the quote for the office contact.
Set a quality review with the office contact using the agreed checklist, and log missed tasks with date and corrective action. Plan for staff absence and key handover. Keep safety data for cleaning products accessible to workers and follow workplace rules for storage and use.
Provide references only with permission and avoid promising a contract outcome. KobStore can present your office-cleaning service; create a business page and share your scope with facilities managers.
