Define when a date is reserved, what the deposit covers, and how schedule changes affect the package. Explain image selection and editing expectations. Use a backup plan for illness or equipment failure and communicate it honestly.
Specify coverage hours, locations, travel, delivery format, turnaround estimate, overtime, rescheduling, and what happens if weather or venue access changes. Explain how images may be used and how client privacy is protected. State deposit and cancellation terms before acceptance. Keep the agreed schedule and shot priorities in writing so a late addition can be priced and approved rather than assumed to be included.
Record overtime approval and the revised finish time if the event schedule changes during coverage.
Agree where the photographer may work, any venue restrictions, and how the couple or organiser will identify key moments. State the image-delivery method and backup period. Do not promise a precise delivery date unless editing capacity supports it, and update the client if an unexpected delay occurs.
Get professional advice on copyright and usage terms. Present your packages on KobStore; create a profile and link clients to written terms.
