Use a unique invoice number and date. Describe the agreed service, line items, any applicable taxes or charges, amount paid, balance, and due date. Keep the invoice tied to the quote and completion record.
Include your business details, customer, invoice date and number, service description, amounts, payment terms, and a clear record of any tax treatment that applies to you. Check current Kenya Revenue Authority requirements for your business rather than copying another provider's format. Reconcile invoices with receipts and payments, and correct mistakes with a traceable adjustment instead of quietly overwriting an issued record.
Retain a numbered copy of each correction and ensure the customer can see which invoice replaces the earlier one.
Keep evidence supporting the invoice and issue corrections in a traceable way. Confirm current eTIMS and tax requirements that apply to your business through official Kenya Revenue Authority guidance or a qualified adviser. Do not assume another provider's invoice format meets your own obligations.
Check current tax invoicing requirements with the relevant authority or accountant. KobStore is for presenting your offer; create a business page and manage billing separately with accurate records.
