Create a repeatable filing system and back it up securely. Label records with dates and job references. Track income and deductible costs according to advice from a qualified accountant and current Kenya Revenue Authority guidance.
Keep invoices, receipts, payment records, contracts, and expense evidence organised by date and job, with a backup protected from casual access. Record why a cost relates to the business and note any mixed-use item accurately. Confirm current retention and filing obligations with the Kenya Revenue Authority or a qualified adviser; do not rely on an old checklist as tax advice for every business.
Keep digital backups encrypted or access-controlled and test that records can be restored when needed.
Keep a backup in a secure location separate from the device used for daily work. Limit access to records containing customer or employee details and test that the backup can be restored. Note the source and purpose of each expense while it is fresh instead of reconstructing the record at year end.
Do not rely on memory or chat history as the only record. Use KobStore for public service details, not tax compliance; create your page and keep accounts separately.
