Ask for the confirmed date or date range, location, attendance estimate, schedule, and services needed. Clarify whether the customer has selected a venue and what vendors are already booked. State when a site visit or detailed brief is needed.
Confirm date, venue, event type, guest numbers, setup window, service duration, venue rules, power or access needs, and the organiser's decision timeline. Ask which parts they expect you to handle and who else is supplying services. If the event is still tentative, label the quote accordingly and explain when availability is held. This prevents extensive planning work on an unconfirmed event.
Confirm whether the venue has supplier access rules, insurance requirements, or setup restrictions before final pricing.
Include a cutoff date for final requirements and identify which supplier or venue information still needs confirmation. Keep the quote provisional where important event details are missing. State how a change in schedule or guest count affects the plan, and retain the approved event version for the delivery team.
Do not hold a date without agreed terms. List your event services and enquiry checklist on KobStore; create a page.
