Ask for event date, programme, venues, key moments, image uses, and delivery deadline. Separate shooting hours from editing and list edited image count or selection process. State travel, overtime, second photographer, and rush-delivery charges.
Confirm the event date, coverage hours, venue access, number of locations, travel time between them, key moments, delivery format, and who can approve the shot plan. State whether a second photographer, editing, prints, or overtime is included. Add a realistic buffer for movement between venues and require written approval for a schedule change that affects coverage.
Ask whether speeches, setup, or travel between rooms affect coverage hours before confirming the event schedule.
Agree who can approve overtime on event day and how the organiser will reach you if the venue schedule changes.
Confirm whether travel between venues counts toward coverage and how delayed access affects delivery. Name who coordinates changes on event day. Send the shot list for approval but leave room for moments the client did not anticipate.
Include a written process for schedule changes and image delivery. Use KobStore to display your photography packages; create a page and collect the details needed for an accurate quote.
