If you sell from a physical counter and online, decide which record is the source of truth. Every sale, return, damaged item, and supplier delivery should update that record promptly. Assign responsibility for changes when different staff manage the shop and customer messages.
For low-volume businesses, a simple spreadsheet with product ID, quantity on hand, reserved quantity, and last update may be enough. Count high-value or fast-moving products more often and investigate discrepancies rather than adjusting totals without explanation. If your current tools support stock synchronisation, test how returns and cancelled orders affect the number before relying on it.
Make availability language honest when a live count cannot be maintained. List your products on a KobStore storefront and establish a regular stock-update habit before promoting them.
