Informal buying creates confusion when staff order different quantities or suppliers charge different prices from what was discussed. A purchase order should state the supplier, date, product, quantity, agreed unit price, delivery location, and person approving the purchase. It creates a record before money leaves the business.
When stock arrives, compare it with the purchase order before payment. Check quantity, condition, batch details, and agreed prices. Record shortages immediately and keep the supplier communication. For regular purchases, review the orders monthly to identify products that are overbought, frequently delayed, or becoming more expensive.
KobStore can help the seller understand which products receive enquiries and which listings convert before placing a purchase order. That information does not replace supplier checks, but it helps connect buying decisions to customer demand. A disciplined order process protects cash and gives a small Kenyan business better control over growth.
