Before contacting an event photographer, note the date, venue, event type, guest count and the moments that must be covered. A wedding in Nakuru, a Nairobi company launch and a family event in Kisumu may need different hours, travel arrangements and deliverables. Ask whether the photographer is available for the date and who will actually attend if a team is involved.
Review complete work and the package
Look at complete galleries from events similar to yours, not only a handful of selected images. Ask how many edited photos are included, what format they arrive in, how long delivery takes and whether an album or prints cost extra. Clarify the coverage start and end time, overtime rate and backup plan for illness, equipment failure or weather.
Get the KSh total in writing, including travel outside the photographer's usual area, any deposit, balance date and cancellation or rescheduling terms. Confirm whether you can download, print and share the images and whether the photographer may use them for their own promotion. Discuss consent for guests and sensitive moments, particularly when children are present.
Agree details before paying
Share a short schedule and identify key people or moments without sending unnecessary personal information. Ask who handles power, venue access and backup storage. Do not rely on ?full coverage? without a stated number of hours and clear deliverables.
Use KobStore or another directory to discover photographers, then verify the portfolio, date, package and terms directly with the provider. A written agreement helps both parties know what will happen on the day and when the finished images will arrive.
